BASF Belgium
BASF Antwerp

Ex Works loading

Commercial agreements are made between the carrier and his customer. BASF is not responsible for any commercial topic between these parties.

2 DAYS BEFORE LOADING

For each new loading the EXW-carrier must contact BASF Antwerp at EXW@basf.com in order to book a loading slot. This has to be done by filling in the 'registration EXW'-template and by forwarding this by mail to EXW@basf.com. The transport department will confirm the requested timeslot or will agree on a new timeslot with the EXW-carrier if the requested slot is unavailable. Together with this timeslot, the registrator of the EXW-carrier will also receive a new loading reference (shipment number) from BASF Antwerp.

DAY OF LOADING

Trucks will mostly enter and leave our site via gate 6. Check-in is not possible without pre-notification.

There is a parking lot next to gate 6 from where the driver can go directly to our check-in in building E970. He must present himself at least 30 minutes before the agreed time slot. The driver will receive the necessary paperwork and instructions for loading.

Follow the directions to BASF Antwerpen (cfr. directions to BASF Antwerpen). The site has multiple entry gates:  gate 6, gate 7 and gate 14.  In general gate 6 is the main gate for all inbound and outbound trucks. Gate 7 is used for technical materials and gate 14 for dedicated flows.

This procedure is applicable for gate 6.

Arrival at BASF Antwerpen (gate 6)

Park your truck at the parking lot in front of gate 6 and go to the check-in building (E970) near the parking lot. Please note that this parking is only for short term use during check-in. Long term parking or leaving vehicles behind without driver’s supervision is strictly forbidden. Only transports related to activities on the site of BASF Antwerp (BASF, Styrolution, Eurochem, Solvin, Air Liquide, Solvay Chemie, Evides, Inovyn (Solvin) and Electrabel) are allowed.  

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Image: truck parking lot near gate 6 for short term parking
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Image: entrance to check-in building E970

Check-in

If you are a new driver without a fixed drivers’ number, a manual check-in will be performed at the check-in counter.

If you are a regular driver with a fixed driver’s number, you can check yourself in. To receive this ‘regular driver status’, you can ask for a driver number at the check- in desk.

Manual check-in   Self check-in

Please fill out the right check-in form (loading: small form / unloading: green A4 form).  The documents are available in 17 languages.  

> Check-in form

Please give the form to one of the staff members at the counter. Wait at the lobby until your name is called. All required documents for site entrance will be handed over, they need to be double checked and signed by the driver. 
 

In case of ADR transports, the ADR drivers’ certificate will be checked at the counter.

  Choose your language using the touchscreen (Dutch – French – German – English). Follow all the steps on the screen. The driver will have to fill in his driver’s number, transport & control number, truck/trailer number (license plate). If you’ve gone through all the steps, wait until your documents are printed. Make sure you sign the document.
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Image: manual check-in forms, available in 17 languages
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Image: self check-in computers

Security

Next, all drivers have to go to the security guard who will check their identity (ID card required) and PPE. These are safety shoes with antistatic soles (EN 345-S2 closed shoes without air holes, electro-statically conductive base, specifically for self-loading type S3) / closed clothing, long trousers and a coat or an overall / safety goggles with side-flaps and safety helmet. Depending on the properties of the chemical product, additional PPE can be prescribed.

Safety

To guarantee the safety of the drivers and BASF loading personnel, there is a safety video and a safety test. This video must be watched on the screen in check-in building. Every day there is a random selection of drivers who have to perform the safety test. The test takes about 5 minutes. The driver can do the test twice. If the driver does not succeed, he cannot enter the site that day.

All safety information can be found in the safety video and on the map that the driver receives when entering the site.

> Safety video (NL, FR, DE, EN)
> Safety instructions (NL, FR, DE, EN)

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Image: truck entrance gate 6

ENTER THE LOADING SITE

The driver can go to his truck and drive to gate 6 to enter the site.

Bulk trucks proceed to the weighbridge (inbound + outbound) where the driver needs to scan the ‘laatvolgen’, this is the document he receives at check-in.This is not required for packed goods.

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Image: weighbridge

WEIGHBRIDGE

The weighbridges are unmanned.

The drivers have to drive on the bridge (in front of the barrier) and get out of their truck. Then they have to scan the barcode at the top of pink or white document they received at the check-in. The driver needs to wait until he receives new documents from the printer. The barrier will open automatically.

> Weighbridge manual (EN)
> Weighbridge manual (NL)
> Weighbridge manual (DE)

LOADING

The driver needs to report him/herself at the loading/discharging station.

WEIGHBRIDGE

After finishing loading/unloading, drivers who have to weigh their truck must go to the second weighbridge.  The same weighbridge procedure applies. More documents will be printed (CMR …).

CUSTOMS

If the driver doesn’t need customs papers, he/she can go straight to the exit and leave the site. Drivers who need customs papers have to go back to the counter and ask for the papers there. 

LEAVE THE LOADING SITE

Hand in copy 1 of the CMR and the ‘Laatvolgen’, together with the map of the site at the exit. The driver is now ready to leave the BASF site.

Nico Dhaenens
Expert Surface Distribution - BASF Antwerpen