BASF Belgium
BASF Antwerp

Contractors

Are you a contractor for BASF Antwerpen? You can find the necessary documents and guidelines here.

Note: some documents on this page are secured. For more information about access to secured documents, please contact our Procurement department. You can find the contact information on the right.

Note: not all documents are available in English. If you have questions, please contact our Procurement department. You can find the contact information on the right.

In order to prevent the spread of the corona virus COVID-19, BASF has implemented a number of measures. The authorities in the local area have also taken action. Are you coming to the BASF Antwerp site, for instance for maintenance at an installation? We advice you to read the information on this web page and this PDF. 

  • Here you can find a complete summary of all access measures to gate 6 for contractors, including all measures to prevent corona.

 

  • The legal requirements are specified for cross-border workers and contractors coming from abroad when they come to Belgium for professional purposes, are as follows:
     
  1. Cross-border workers

Who?

  • A cross-border worker is an employee (of BASF or of a contractor company) who executes his/her professional activities on the territory of a member state but lives on the territory of another member state, to which the employee commutes on a daily basis or at least once per week.
  • In general, these employees have a fixed employment in Belgium, while living in a neighboring country from Belgium.

Which legal requirements?

  • No Passenger Locator Form (PLF) required;
  • No negative test result required;
  • Recommended: a certificate of the own employer that the cross-border worker is performing tasks for a company in an essential sector;
  • No register with identification data required
     

2. Foreign contractors staying < 48h in Belgium
Who?

  • Employees of foreign contractor companies who are not registered in Belgium and come to Belgium for less than 48 hours to perform professional activities.
Which legal requirements?
  • No Passenger Locator Form (PLF) required;
  • No negative test result required;
  • Recommended: a certificate of the own employer that the contractor-employee is performing tasks for a company in an essential sector;
  • No register with identification data required.
  • Attention: the PLF-form, a negative PCR-test and the certificate of the own employer are required for foreign contractors who commute for the duration of their professional activities between Belgium and a neighboring country (e.g. The Netherlands) where they have their temporary acommodation and when the contractor-employee just arrived after a stay of > 48 hours in a red zone.

3. Foreign contractors staying > 48h in Belgium

Who?
  • Employees of foreign contractor companies who are not registered in Belgium and come to Belgium for more than 48 hours to perform professional activities.
Which legal requirements?
  • They will need to have evidence of a negative PCR-test result that was taken less than 72 hours before going to Belgian territory.
  • They will have to fill out a Passenger Locator Form (PLF) prior to EACH departure to Belgium and carry it with them for minimal 48 hours after entering Belgium.  Attention: they will have to select “business trip without BTA” (the certificate number required for a business trip cannot be requested by a foreign employer for temporary employment in Belgium).
  • They must possess a personal certificate of their own employer (i.e. contractor company) that the contractor-employee is performing tasks for a company in an essential sector. An example of a certificate can be found in Dutch and English.
  • They must go into quarantine for 10 days after crossing the border, if they received a text message after having filled out the PLF-form, except when executing their professional activities for which they are travelling to Belgium, and taking into consideration the specific competencies needed for these activities.
  • They must take a PCR-test on day 7 of the quarantine. If the test is negative, the quarantine will be stopped.
  • Their own employer (i.e. the contractor company) must keep a register according to art. 3 of the Ministerial Order of 12/01/2021 stating:
  • The identification data of the contractor employee (first name, last name, phone number)
  • Address of residence during their stay in Belgium
  • The persons with whom the contractor employee has collaborated during his/her work in Belgium


What does BASF expect from your company?

BASF requests that your employees and the employees of your subcontractors, where required (according to the above-mentioned legal requirements), carry the negative corona test result with them when they are coming to BASF to work, that they have evidence that they have completed and send the PLF-document (by means of the QR code), and that they have a certificate from their employer that they are coming to conduct critical tasks for a company in an essential sector.

Our site access services will check these conditions at the site gates. If your employee does not fulfill the requirements, he/she will not be granted access to the BASF site until all legal requirements are fulfilled.

 

  • As of November 1st 2020, contractors should carry a certificate from their own employer (not BASF) stating that their activities require their presence on site, and cannot be conducted from home.  

 

  • Contractors must always wear a surgical mouth mask on the entire site. The mask needs to cover mouth and nose. The distance of 1.5 metres still needs to be maintained as well. Contractors must provide their own surgical mouth masks. Only exceptions on the obligation of wearing the mouth mask are
    • when you are riding a bike
    • if your the only person in the room of your own workplace (i.e. your own office spot or working zone in central maintenance) 
    • in refectories when you are eating or drinking
    • During physical operations in open air, in maintenance working places, production installations and warehouses, everybody on site needs to carry the surgical mask with them and wear it when the distance of 1.5 metres cannot be guaranteed anymore.
    • During turnarounds (TAR's) everybody is obligated to wear the surgical mouth mask within the TAR zone, since in those areas it is more difficult to guarantee the distance of 1.5 metres. TAR zones and time zones will be determined and communicated by the TAR managers.
    • Wearing the surgical mouth mask is not obligated on the site when you are driving your own vehicle (so no pool vehicles), a lorry or crane without passengers. In all other cases, wearing the surgical mouth mask is obligated. 
 
  • In turnaround zones we introduce a time registration system for contact tracing. 
 
  • Hygiene measures on the site: Maintaining a physical distance (at least 1.5 meters) is the most important and effective measure for combating the spread of the coronavirus. Wash your hands regularly, avoid physical contact, cover your mouth and nose when coughing and sneezing, and avoid contact with persons who have any symptoms of airway infections. Apply “social distancing” strictly in all areas (meeting rooms, break areas, offices, permit offices, information desks, smoking shelters, etc.). Make sure you spread out your (lunch) break times, or eat at your own workplace, if possible. Talk to others, if in any doubt.
 
  • Color coding: The Belgian government uses a system of dynamic color coding for geographical areas, as indicated on the website diplomatie.belgium.be. This color coding determines what specific measures such as mandatory corona testing and self-isolation by travelers should or can be undertaken. This color coding applies to non-essential journeys, such as for Belgians returning from holidays from these countries. However, it may also apply to contractor employees:
    • Contractors living in a red zone area are not submitted to the color coding and resulting measures. After all, they come to our site as part of an essential journey (a journey in the context of professional activities, including commuting). However, it is possible that the home country applies specific measures on return. These may differ from country to country. Please inform yourself in due time.
    • Contractors who have recently been in a red zone area as part of a non-essential journey (e.g. holidays) are, however, subjected to the color coding and resulting measures. They must therefore adhere to the necessary tests and-or self-isolation.
 
  • Social distancing for internal/external transport: For carpooling, for incoming vehicles and transport buses from contractor companies must respect the following rules in order to abide by the measures regarding social distancing:
    • Sit as far apart from one another as possible.
    • In all cases a surgical mouth-mask is obligated. 

Both the authorities and BASF will conduct extra checks at the gates and in the local area in order to make sure the measures are being applied. If not, further measures will have to be taken regarding those violating the instructions.

 
  • Respect social distancing outside the BASF gates: Make sure, once you’ve checked out of the BASF gates, you maintain the separated seating pattern and adequate distance between persons. BASF is making a huge effort to apply suitable measures, so it is vital that contractors apply the safe social distancing patterns in buses and cars once they’ve left the site. The site security officers will keep an eye on this.
 
  • Social distancing when announcing yourself at the gate: Every operational employee that enters the site and is not in possession of a valid access badge, has to present him/herself at the reception of the BASF site. Because of social distancing measures the waiting time will be longer than normal. Additionally, there is a lower capacity for the mandatory safety test (introduction with video + questionnaire). We therefore request to have all contractor and subcontractor employees watch the safety introduction video on beforehand via this link.
 
  • Social distancing when operating: Contractors must provide a social distancing risk-analysis to their client before they will be permitted entry to the site.
 
  • We continue to expect behavior in accordance with the Supplier Code of Conduct. In this code, contractors and subcontractors committ themselves to act in a sustainable manner both inside and outside the BASF Antwerp site, and to comply at any time with the applicable laws en ESG standards (Environmental, Social and Governmental standards).

 

  • Individual VCA training certificates: Many SHE Contractor (VCA) training organisations are currently closed and this means that the validity of the VCA certificates for employees may have expired. Given the exceptional situation, we are applying temporary measures on the basis of guidelines from the scheme manager.
    • Employees who have not had an individual training certificate, may not carry out high-risk work.
    • The certificates of employees whose existing, individual VCA training certificate for “basic/full/high-risk tasks” expired after 16 March 2020, will be verbally accepted until 30 June 2020. This acceptance will be verbal because we cannot enter the provision/adjustments in the existing systems.
    • In the case of the VCA basic-full-certificates, site security will apply this temporary measure at the gate, if the situation should occur.

BASF Antwerpen Procurement Services

Scheldelaan 600, 2040 Antwerpen, Belgium

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