BASF Belgium
BASF Antwerp

Contractors

Are you a contractor for BASF Antwerpen? You can find the necessary documents and guidelines here.

Note: some documents on this page are secured. For more information about access to secured documents, please contact our Procurement department. You can find the contact information on the right.

Note: not all documents are available in English. If you have questions, please contact our Procurement department. You can find the contact information on the right.

To prevent the spread of the corona virus COVID-19, BASF has implemented a number of measures. The authorities in the local area have also taken action. Are you coming to the BASF Antwerp site, for instance for maintenance at an installation? We advice you to read the information on this web page and this PDF. 

  • Here you can find a complete summary of all access measures to gate 6 for contractors, including all measures to prevent corona.

 

  • The legal requirements are specified for cross-border workers and contractors coming from abroad when they come to Belgium for professional purposes, are as follows:
     

1. Cross-border workers

Who?

  • A cross-border worker is an employee (of BASF or of a contractor company) who executes his/her professional activities on the territory of a member state but lives on the territory of another member state, to which the employee commutes on a daily basis or at least once per week.
  • In general, these employees have a fixed employment in Belgium, while living in a neighboring country from Belgium.

Which legal requirements?

  • No Passenger Locator Form (PLF) required;
  • No negative test result required.
  • No register with identification data required. 

 

2. Foreign contractors staying < 48h in Belgium

Who?

  • Employees of foreign contractor companies who are not registered in Belgium and come to Belgium for less than 48 hours to perform professional activities.
Which legal requirements?
  • No Passenger Locator Form (PLF) required;
  • No negative test result required.
  • No register with identification data required. 

 

3. Foreign contractors staying > 48h in Belgium

Who?
  • Employees of foreign contractor companies who are not registered in Belgium and come to Belgium for more than 48 hours to perform professional activities.
Which legal requirements?

 

Test

Quarantine

PLF

Arrival from green or orange zone

/

/

x

Arrival from red zone

PCR test on day 7 and day 7, unless: 

- negative PCR test (max.72h old), or

- vaccination (+2 weeks), test or recovery certificate

- negative PCR test (max.72h old), or

- vaccination (+2 weeks), test or recovery certificate

x

Arrival from outside the EU

Prohibition on entry for non-essential travelling with PCR test on day 1 and day 7, unless: 

- full vaccination (+2 weeks), and

- negative PCR test on day 1 + day 7

10 days, unless: gen 

- full vaccination (+2 weeks), and

- negative PCR test on day 1 + day 7

 

x

Arrival from zone with high risk

If zone is outside EU:

  • Prohibition on entry for non-essential travelling.
  • PCR test on day 1 and day 7 for essential travelling (e.g. transport personnel, diplomacy)

If zone is inside EU: PCR-test on day 1 and day 7 if the person is not yet fully vaccinated. The test on day 1 is not necessary if the person in question has been PCR-tested within 72h before arrival on Belgian territory.

If zone is outside EU: 10 days (also if you have been fully vaccinated) 

 

If zone is inside EU: no quarantine if you are fully vaccinated; 10 days of quarantine for everyone else

x

Their own employer (i.e. the contracting firm) must keep a register in accordance with art. 3 of the MB from 12/01/2021, stating their:

  • identification data (surname, first name, telephone number)
  • residence during their stay in Belgium
  • the persons with whom the employee has worked during his/her work in Belgium.

Our site access services will check these conditions at the site gates. If your employee does not fulfill the requirements, he/she will not be granted access to the BASF site until all legal requirements are fulfilled.


  • As of September 1st 2021, the following rules regarding surgical mouth masks apply:

Outside and inside:

  • The obligation to wear a mouth mask no longer applies, as long as 1,5 m distance can be guaranteed. Therefore, the mouth mask can be removed at your desk or workplace if the 1,5 meters can be respected.
  • There is an obligation to have a surgical mouth mask with you and to wear it in case the 1,5 m distance cannot be respected. A recommendation is to wear the mask under the chin so that you can put it on immediately.
  • It can still be decided to introduce the mouth mask wearing obligation if the 1,5 m distance cannot be structurally guaranteed:
    • During turnarounds or in mounting areas.
    • In busy places or situations with a lot of interaction (e.g. at counters, queues, ...). This is then clearly indicated via a local icon.
    • If you are in a car with several people, you wear a mouth mask.

 

  • In turnaround zones we introduce a time registration system for contact tracing. 
 
  • Hygiene measures on the site: Maintaining a physical distance (at least 1.5 meters) is the most important and effective measure for combating the spread of the coronavirus. Wash your hands regularly, avoid physical contact, cover your mouth and nose when coughing and sneezing, and avoid contact with persons who have any symptoms of airway infections. Apply “social distancing” strictly in all areas (meeting rooms, break areas, offices, permit offices, information desks, smoking shelters, etc.). Make sure you spread out your (lunch) break times, or eat at your own workplace, if possible. Talk to others, if in any doubt.
 
  • Social distancing for internal/external transport: For carpooling, for incoming vehicles and transport buses from contractor companies must respect the following rules to abide by the measures regarding social distancing:
    • Sit as far apart from one another as possible.
    • In all cases a surgical mouth-mask is obligated. 

Both the authorities and BASF will conduct extra checks at the gates and in the local area  to make sure the measures are being applied. If not, further measures will have to be taken regarding those violating the instructions.

 
  • Respect social distancing outside the BASF gates: Make sure, once you’ve checked out of the BASF gates, you maintain the separated seating pattern and adequate distance between persons. BASF is making a huge effort to apply suitable measures, so it is vital that contractors apply the safe social distancing patterns in buses and cars once they’ve left the site. The site security officers will keep an eye on this.
 
  • Social distancing when announcing yourself at the gate: Every operational employee that enters the site and is not in possession of a valid access badge, must present him/herself at the reception of the BASF site. Because of social distancing measures the waiting time will be longer than normal. Additionally, there is a lower capacity for the mandatory safety test (introduction with video + questionnaire). We therefore request to have all contractor and subcontractor employees watch the safety introduction video on beforehand via this link.
 
  • Social distancing when operating: Contractors must provide a social distancing risk-analysis to their client before they will be permitted entry to the site.
 
  • We continue to expect behavior in accordance with the Supplier Code of Conduct. In this code, contractors and subcontractors commit themselves to act in a sustainable manner both inside and outside the BASF Antwerp site, and to comply at any time with the applicable laws en ESG standards (Environmental, Social and Governmental standards).

 

  • Individual VCA training certificates: Many SHE Contractor (VCA) training organizations are currently closed and this means that the validity of the VCA certificates for employees may have expired. Given the exceptional situation, we are applying temporary measures based on the guidelines from the scheme manager.
    • Employees who have not had an individual training certificate, may not carry out high-risk work.
    • The certificates of employees whose existing, individual VCA training certificate for “basic/full/high-risk tasks” expired after 16 March 2020, will be verbally accepted until 30 June 2020. This acceptance will be verbal because we cannot enter the provision/adjustments in the existing systems.
    • In the case of the VCA basic-full-certificates, site security will apply this temporary measure at the gate, if the situation should occur.

BASF Antwerpen Procurement Services
Scheldelaan 600, 2040 Antwerpen, Belgium

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