Permanent import and export permit

As this involves personal data, every employee who has a permanent ID card for BASF SE and a personal company email address must enter their permanent import and export authorization (DEAG for short) themselves in the “Security System” portal. Processing by the responsible dispatcher will also be possible from September 18, 2025.

If no personal company e-mail address has been entered so far, you can have this entered subsequently by the employees of the ID and reception offices.

To do so, use the e-mail template - please fill it out completely and send it by e-mail to: ausweisstelle-lu@basf.com: 

Hello

Please register this e-mail address with the following external person (so that they receive a registration e-mail for the Security System Self Service Portal, e.g. to be able to register a permanent import/export permit in the system).

Personnel number:

Last Name:

First Name:

Company:

E-mail address:

Thank you.

Note: Processing may take 2-3 business days.

Click here to go to the portal: Smart ID Self-Service (basf.com)

After you receive the mail from external-profile-management@basf.com that your access has been set up, you can use it when logging into the "Security System" portal.

If you follow the instructions in this registration mail, you will get access to portal "Smart ID Self-Service (basf.com)".

Notes:

• As this involves personal data, every employee who has a permanent ID card for BASF SE should enter the permanent import and export authorization (DEAG for short) themselves in the “Security System” portal. 
  Additional processing by the responsible dispatcher will be possible from September 18, 2025.
• All fields marked in red are mandatory. If not all mandatory fields have been filled in, the application cannot be forwarded to the responsible approver. 
• The inventory or serial number or the service TAG of the device must be entered as the identification number.
  This number is used for traceability in the event of an inspection at one of the manned plant gates. The indication of one number is sufficient. 
• The application must always be forwarded to the responsible approver, which can be selected in the form.
  In the best case, the contact person is known to you (BASF contractor sponsor / client).  
• The created DEAG is valid for external persons for 3 years from the approval date.

All persons who have a permanent ID card without a personal company e-mail address must always register their transfer goods that are required to carry out the work. Please use the appropriate form for this purpose: here (list of materials, machines and tools).

The registration and inspection of the listed goods takes place upon arrival or entry at one of our manned factory gates. 

In the event that non-personal items need to be exported, you will require a mandatory pass or transfer bill. You can obtain this from your responsible contact at BASF SE.

If you have already entered a DEAG in the system, it is valid for external persons for 3 years from the date of application. Prerequisite for the validity is the approval by the responsible person (BASF contractor sponsor / client).

Notes: 

• As this is personal data, each employee who is in possession of a permanent pass for BASF SE must enter the permanent entry and exit permit (DEAG for short) himself in the "Security System" portal. Processing by the responsible dispatcher will be possible from September 18, 2025 .
• In the case of extensions, additions, and changes, a currently responsible approver must always be selected. If the responsible approver has changed, the approval must be adjusted promptly.
• Both the applicant/dispatcher and the approver will receive an automated email in good time before the approval expires, reminding them to extend the approval.

If the employee's assignment on the factory premises ends early or if the employee has terminated the employment relationship, DEAG can be terminated in the system by the user themselves or by the responsible dispatcher. 

As soon as the badge has been set to "inactive" by the company's dispatcher, all rights are revoked and processing is no longer possible.

For all persons who have a permanent ID card without a personal company email address, the responsible dispatcher must take over the application/administration of the DEAG.

All persons who only have a visitor's or temporary pass must always register their transfer goods that are required to carry out the work. Please use the appropriate form for this purpose:  Material-, Maschinen-, Werkzeugliste.

Registration and inspection of the listed goods takes place on arrival at one of our manned factory gates. 

In the event that non-personal items need to be exported, you will require a mandatory pass or transfer bill. You can obtain this from your responsible contact at BASF SE.