Onboarding and management of external persons

To apply for permanent badges for external persons who need access to the BASF SE site at the Ludwigshafen location to fulfill the order, the responsible dispatcher can do so in the "Security System" portal. 

The applications go through a BASF internal approval process (if necessary, the review by the approver as well as a mandatory review by the badge office is required). 

Once approved by the badge office, the dispatcher will receive an email notification of the status of the submitted request.

Note: Processing may take 2-3 business days.

As soon as approval has been granted by the ID card office, the dispatcher will receive information by e-mail that the permanent ID card can be picked up for the employee - after booking an appointment in advance - at one of the two reception offices.

To obtain a permanent ID card, the following documents must be presented in original:

Identity card or passport

For persons from non-EU countries (except Norway, Switzerland and Lichtenstein), the following must also be presented: a residence permit or visa valid for Germany issued by a German authority with the relevant endorsements or documents permitting employment / taking up work.

Confirmation of appointment (must be able to be presented / printout is not required).

If an old permanent passport is available, it must be presented, otherwise a fee of 30 euros in cash will be charged.

The security test is taken when the permanent ID card is picked up/renewed. 

You can find all the information on the following page.

If no user profile has been created automatically so far, you can request one later.

Use the e-mail template for this purpose - please fill it out completely and send it by e-mail to: ausweisstelle-lu@basf.com: 

Hello

Please deposit this e-mail address with the following external person (so that he/she receives a registration e-mail to the Self Service Portal of Security System, e.g. in order to be able to deposit a permanent import/export permit in the system).

Personnel number:

Last Name:

First Name:

E-mail address:

Thank you.

Click here to access the portal: Smart ID Self-Service (basf.com)

The dispatcher receives information by e-mail that the assignment of the external employee (with badge or offshore/without plant access) is expiring.

If the employment of an external employee is to be extended, the dispatcher must submit a request for "Extension of employment" via the "Security System" portal. For more information, please refer to the "Managing Employees" process description.

Note: Processing may take 2-3 business days.

If the employee's assignment on the plant premises has ended earlier or if the employee has terminated the employment relationship, the dispatcher is obliged to deregister the employee via the "Security System" portal. Instructions can be found in the "Managing Employees" process description.

The employee's permanent ID card is automatically deactivated and the IT authorizations assigned to it are revoked.

The permanent ID card must be returned to one of the respective reception offices. The employee will then receive a confirmation that the badge has been returned. Alternatively, it is also possible to return the badge by mail
(postal address: BASF SE; Dept.: ESE/ESP - Building J660, Carl-Bosch-Str. 38, 67056 Ludwigshafen).

If no plant access is required, but access to BASF IT systems is needed for order fulfillment, the employee is registered via the "Security System" portal (e.g. for offshore employees).

The applications go through a BASF internal approval process (if necessary, verification by the approver as well as mandatory verification by the identification office is required). IT authorizations can be requested for employees one day after the application has been approved via Access IT.

Note: Processing may take 3-5 business days.

For more information on onboarding and management of contractors with access to BASF IT systems, please see here

The dispatcher receives the information by e-mail that the assignment of the external employee expires.

If the employment of an external employee is to be extended, the dispatcher must submit an application for "Extension of employment" via the "Security System" portal. The procedure can be found in the process description "Management of employees".

Further information on the onboarding and management of contractors with access to BASF IT systems can be found here

If the employee's assignment has ended earlier or if the employee has terminated the employment relationship within the employment period at BASF SE, the dispatcher is obliged to deregister the employee via the "Security System" application. Instructions can be found in the process description "Administration of Employees".

The employee's IT authorizations are automatically deactivated or revoked.